Service Order

  
When a tour is agreed by a guest and service agency also conform the space and services the travel agency collects payment from the guest.After receiving the payment the travel agency issue the travel voucher (service order) to the service agencies.The original copy is carried by the guest to get the service and duplicate copy is sent to the service agencies.It proofs that the guest and business to the agency.A service order serves the problem created by "here and there"
                               Travel agent must be very careful while writing service order and service agency will bill on the basis of the terms and the conditions mentioned on it.It is a legal document,so proper record should be mentioned.In many countries the format of the service order is required to be approved by the government and a record is keep by the tax department.As billing is done  on the basis of the service order and it involves foreign currency,so,the records of used,unused void copies should be kept properly.filling should be done as per the serial nos.A tax officer or auditor may check it any time.
-Full name of clients .If there are any child mention their age.It is used for group written down the name of  group and prepare naming list of the group members.
-Required dates Required nights.
-Required number of beds and types of beds;-Single, Double ,Triple,extra bed,Twine bed,suites,etc
-Clearly indicate the hotel plan such as E.P,C.P,M.AP.
-Name of your agency with official signature and date of issue.
-Mention of payment-Indicate who will pay the bill.Mention clearly what are the service to be billed and mention clearly to to"collect all the extras directly".
-Whenever necessary,mention early arrival or late departure.Request for early check-in and late check-out if necessary.